Image of my ‘GTD’ sheet. It’s a weekly printout of my Outlook calendar along with Tasks and I can’t function (well) without it.
I’ve been a Steven Covey fan for a long time. So when I heard about how awesome ‘Getting Things Done’ was, I had to check it out. Despite a number of objections I have with GTD, I am overall extremely pleased with having read it. Buying it used on Amazon (4 bucks!) was definitely the way to go for me, since I like to mark in these kinds of books, where you know you will later want to refer to a specific passage for a nugget of wisdom.
I bombed through the book in 3 or 4 sittings. In addition, I listened to a bunch of David Allen podcasts and watched his presentation at Google on Youtube.
In summary, there were four main points that have stuck with me that I now naturally, actively practice. I didn’t really have to ‘work’ to make these habits. I was already doing things very similar, so the adoption of the practices took practically no effort.
1. Back of the envelope planning
2. Next Actions
3. Minimize your collection buckets
4. Contexts
1. ‘Back of the envelope planning’
As a (sometimes) overly analytical person, I’m often guilty of trying to get things ‘perfect’ or waiting till I have some time to set aside to ‘brainstorm’ the idea. I’ve now come to the realization that all that stuff is for the birds. Now, I try to start with a short list of whatever comes to mind, try to work with that and then go from there.
2. Don’t put non-directly actionable items on your lists: next actions
I realized that this is why so many things on my list didn’t get done. This was actually a huge ‘a-ha’ moment. So simple and so obvious. Once I started this, I got a much higher conversion rate on my weekly lists. Self-trust improved, as did productivity. The next actions are a direct result from [1] - back of the envelope planning.
3. Minimize your collection buckets.
Prior to reading GTD, I had a composition book for my car, one on my night stand, one at my desk, one in my backpack. My (erroneous) thinking was that I always wanted to make sure I had a scratch pad to write on. Now I’ve got 2 notebooks that I keep with me at all times (one for work and one for ‘blogrlab’) and I’m working on combing those into one notebook.
4. Contexts and batching
I really liked this since it fits well with my idea of conservation of time and energy. At work, I have two main contexts: in the fab or on the computer. I don’t find myself using this trick as often as I would like since some schedule conflict or ‘emergency’ shows up.
Postscript
Though there are many David Allen/GTD vids on Youtube, I think the one by far that is the best is his presentation at Google.
Acknowledgements: David Allen
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